Time management: How to be more productive at work

A day’s work never ends.

Tasks pile up, time flies, and before you know it you might feel overwhelmed.

Fortunately, there are ways you can create a file work life Easier in terms of productivity and time management.

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Here are six tips from industry professionals who have mastered workflows, calendars, and clocks.

ban time

clock and computer

Allocating time can help you organize your work tasks. (iStock / iStock)

You cannot manage time if you are watching it. That’s why Meena Kumari R, Senior HR Manager at Airmeet – an event planning software platform, based in the US and India – recommends making time for work tasks.

“Time blocking is a great way to stick to the schedule and get projects done on time,” she told FOX Business. “Having a certain amount of time on the calendar to get a task done helps with overall focus rather than trying to do a few tasks at once.”

challenge yourself

Types of women on laptop

Working quickly without compromising the quality of the work is a tough thing to do. (iStock / iStock)

While it’s important not to cycle through tasks so quickly that the quality of your work drops, spending too much time on one task isn’t always good either.

Baruch Labunski, CEO of Rank Secure, a Toronto-based digital analytics company, recommends workers make a game out of “onerous tasks.”

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“Keep it racing with yourself to see how fast you can get a task done,” Labonsky told FOX Business. “This works well for things like going through a pile of mail, cleaning up old files, and other routine but boring tasks.”

“You’ll also find that doing so prompts you to get rid of useless things more than just guess yourself and keep it,” he added.

Start with more difficult tasks first

Hand writes in a book at work

Getting the hard work done first helps you free up time for easier tasks later in the day, according to some experts. (iStock / iStock)

It can be tempting to ditch the easy tasks right away and save the hard work for later in the day, but this strategy isn’t recommended by Matthew Roberts, chief operating officer at My Choice – the Canadian insurance comparison firm.

“When making your daily to-do list, prioritize the most complex and time-consuming tasks,” Roberts told FOX Business. “This is so you can customize the start of your workday, when your mind is fresh and you have the most energy, to get the most challenging task done.”

He went on to add that “complex tasks” that cause problems for workers should be broken down into “smaller, more manageable goals”.

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“Make it a habit to work in parts rather than all at once,” Roberts said. “This makes tasks easier to think about and prevents procrastination.”

Multitasking doesn’t always work

Multitasking man at work

Multitasking can sometimes be a distraction in the workplace. (iStock / iStock)

In a busy world, multitasking is an often praised skill. But this strategy doesn’t always help when it comes to work productivity, according to Mira Watts, founder of Siddhi Yoga International – a yoga training school in Singapore.

“Multitasking may give you a feeling that you’re completing your task faster, but constantly switching between tasks can destroy your productivity at some point,” Watts told FOX Business. “Instead of multitasking three to four things at once, divide [your time] Depending on when you want to do any task.”

Dividing tasks into specific time slots allows a worker to focus his or her “full focus on that same task,” according to Watts.

She added that defining a “right time” for work tasks limits the constant need to go back and forth between projects, reducing focus disruption.

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“When you consistently do one task, you tend to do it a lot faster and the result is what you want,” Watts said. “Whereas when you focus on different tasks simultaneously, it gives you a feeling of exhaustion.”

Manage your calendar in advance

The person sorts the calendar

Keeping an up-to-date calendar can help you know about upcoming work assignments. (iStock / iStock)

Knowing what you need to get done before your work day actually begins is always a plus.

if Your job allows itScheduling your work calendar a week in advance is a must, according to Tiffany Martinez, director of human resources at Otter Public Relations—a Florida-based public relations firm.

“Make sure you pay attention to things that may have strict deadlines and leave small spaces open to fill last-minute needs that may arise,” Martinez told FOX Business.

She noted that workers should also make sure they set aside time to take care of their needs, including lunches.

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“Leave at least one hour a day where you don’t get calls – usually at the beginning or end of the day – so you can finish things and you don’t have to take work home with you,” Martinez said. “Take short breaks between tasks and reset your mind for the next job.”

Learn to delegate or say no

Office workers gather together to work on the project

Working together as a team can help with productivity and workflow. (iStock / iStock)

Sometimes, you may need a rope in someone to help you get the job done. You may also need to be honest and say that you cannot perform the task that has been asked of you.

“It’s tough,” Martinez said. “[But,] You have to take the time to make sure you’re focused on the tasks that fall to you.”

Martinez recommends delegating smaller “time-consuming but manageable” tasks. Team members Who is there to help.

In situations where you should say no, Martinez said it’s important to “set your limits.”

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“Just because you can do something doesn’t mean you should or it’s the best use of your time and assets for the company,” she continued.